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10 of The Best Meeting Scheduler Apps

Physical meeting is an inevitable thing in the business world. Even if you are a freelancer who acquires clients online, you sometimes need to meet them to make everything clear. On your busy schedules, a meeting scheduler app can be very helpful to make everything very well-organized.

A meeting scheduler app is especially a great app for professions like psychologists, doctors, consultants, lawyers and other professions that face clients personally. A meeting scheduler app allows you to let your aspiring clients know about your availability via a link and they will be able to pick a scheduled meeting. With this concept, you can also apply a meeting scheduler app for your rental business such as a photo studio.

Here is the list of the best scheduler apps you can consider in case you are looking for a meeting scheduler app.

1. Calendly

Calendly should be your first consideration if you are looking for a meeting scheduler app. You can use it whether for personal use or team use. Calendly is especially a great option if you have a website and want to provide a meeting schedule picker on your website since it supports website integration via embed code. You can also accept payment for every scheduled meeting. Calendly supports integrations with PayPal and Stripe. Calendly also supports integration with Google Analytics to allow you to track booking activity and measure campaign conversions.

Calendly itself is a freemium tool. You can use it for free for basic use or for a testing purpose. However, the free version contains Calendly branding, which is not good if you want to use it for business. If you use Calendly for team use, you can automatically distribute meetings to your team based on availability, priority or equity. Here 6 other features offered by Calendly.

  • Notifications
  • Buffers
  • Daily limits
  • Minimum scheduling notice
  • Time zone detection
  • Customizations

2. Pick

Pick is a simple meeting scheduler app. This app is especially a great option if your profession involves a personal meeting as we have mentioned earlier above. You can set your availability and share the link (that contains your availability schedules) and let your clients pick their meeting schedules. You and your clients will reveive a calendar invite with the details about the meeting. Pick is integrated with popular calendar apps Google Calendar and Outlook. Pick itself is a paid app with no free version offered.

3. ScheduleOnce

ScheduleOnce is a great alternative to Calendly if you need a meeting scheduler app for team use. However, this app doesn’t offer a free version to allow you to test out if it meets your business requirements. But, it offers a demo version to allow you doing so. ScheduleOnce also comes with lots of features like Calendly offers. One of which, you can integrate ScheduleOnce with your website to allow your aspiring clients to pick their meeting schedules with you according to your availability. Furthermore, ScheduleOnce also comes with branding features to allow you to comply with your business branding guidelines.

ScheduleOnce supports integration with the following tools

  • Office 365 Calendar
  • Google Calendar
  • iCloud Calendar
  • Salesforce
  • GoToMeeting
  • PayPal

4. Acuity Scheduling

Acuity Scheduling is a meeting scheduler app for everyone. We said so because this app offers plans for personal and team use. Acuity Scheduling is a great tool if you are just getting started your consultant company (or any company that involves personal meetings with clients) in which you have no employees yet. There is a free plan which you can use to test out if this tool really helps your business. You can upgrade your plan at any time as your business grow. Here are several things offered by Acuity Scheduling:

  • Client self-scheduling
  • Offer unlimited services and appointments
  • Reminder e-mails
  • Sell appointment packages and gift certificates
  • Sell subscriptions, memberships, or offer payment plans for packages
  • Automatic time zone conversion for clients

Please note that not all the features above are available on all plans. You can also install the scheduler you created on Acuity Scheduling on your website and customize it according to your website theme. Acuity Scheduling can be integrated with other tools like MailChimp, PayPal, Square, Google Analytics, and GoToMeeting in case you use one of those tools as well.

5. Assistant.to

Assistant.to is a great meeting scheduler app if you use Gmail as your main business tool. Assistant.to allows you to let your clients know your availability schedules via an email and they can easily pick a schedule to meet you. You can see the video on its homepage to see the demonstration of how this app works. Assistant.to can be used for free. At the time of writing, this app only supports Gmail, but the developer is working on the Outlook support.

6. YouCanBook.me

YouCanBook.me knows that scheduling is not an easy job. That is why they developed this tool to make your scheduling job get easier. You can use this tool to manage your own availability schedules or the availability schedules of your team. One thing, YouCanBook.me is a fully paid app. It doesn’t offer a free version. We can’t even find the demo version to allow you to test out the offered features. YouCanBook.me itself supports both Google Calendar and Outlook. You can share your availability schedules whether via email, CRM app or your website. Here are some features offered by YouCanBook.me.

  • Reminders
  • Bookings on the move
  • Team scheduling
  • Complete control over your style
  • Custom availability and control

7. WhenAvailable

WhenAvailable is a meeting scheduler app that is designed specifically to schedule an event. They have the following use case examples of how you can use this app:

  • Family reunion
  • Board meeting
  • Book club meeting
  • Weekend BBQ

You start arranging an event, you can select the proposed dates and share with your friends, family members, or team members according to the event to want to create. People you shared the proposed dates with can then mark their availability. You can then schedule the event on the date that works for everyone! They don’t have to log in to mark their availability.

8. Rally

Rally is pretty similar to WhenAvailable in which it is designed specifically to allow you to arrange an event according to the availability of your friends or family members. As the event initiator, you can also propose the event dates and lets your invitees pick a date that works for them. Once the suited date found, you can start arranging the event to meet them.

9. NeedToMeet

You can also use NeedToMeet to arrange a gathering, be it a family gathering or a company gathering, based on the availability of the people you want to invite. Pretty similar to WhenAvailable and Rally. But, NeedToMeet offers more features than two apps above. NeetToMeet allows you to set a custom URL to share with your invitees once you are done creating the proposed dates. NeedToMeet itself is a freemium app.

10. Doodle

Remote working is a common thing in today’s age. A U.S-based company can have employees in Europe or Asia. The existence of team communication tools like Slack and Flock, as well as time tracker tools like TimeDoctor and TimeCamp, allows companies or project managers to manage their remote workers more easily. But again, you sometimes need a physical meeting to make everything clear. If you are a company with lots of remote workers, arranging a meeting is a really complex job. Doodle is designed to help you get this job done more easily.

The way Doodle works is technically pretty similar to WhenAvailable, Rally, and NeedToMeet. However, Doodle is designed specifically for business use. Doodle allows you to check the availability across time zones to avoid key players to get out of the important meetings. Doodle can be integrated with Google Calendar and Outlook.

Final words

We are living in the internet era where everything is all about online. You can use tools like Skype and Skype alternatives to conduct a meeting. However, as we have mentioned earlier in this article, a physical meeting is sometimes still required especially if you are facing a problem that cannot be solved via online meeting. If you are a busy person with a bunch of schedules, the tools we have covered above might can help you manage your meeting schedules.

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