How to Create a Professional Email Signature on Gmail for Free

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How to Create a Professional Email Signature on Gmail for Free

Email is the main communication tool in the business process. Adding a signature can help you to get the most out of your email communication. Despite so many email signature software you can use, you can also create a professional email signature for free.

If you use Gmail, you can take advantage of the free email signature generator by HubSpot. You may will have not too much template options, but the end result is professional-looking enough. You can also change the default template style by changing the font style, size and color. Once you done editing your signature you can then start generating the HTML code of the signature.

However, since Gmail doesn’t allow HTML code on the signature box, you will need a little trick to apply the email signature you have just created. Follow the steps below to create a professional email signature in Gmail using HubSpot, for free.

On Gmail

  • Login to Gmail using your account and click the gear icon at the lower top-right corner and select Settings.

  • On the General tab, scroll down to the Signature section.

On HubSpot

  • Visit the free email signature generator by HubSpot by clicking this link.
  • Scroll down to the form section and fill out of the required fields. You can see the preview of signature on the right column next to the form.

  • To add your social media profiles, switch to the Social tab within the form. There are four social media profiles you can add; Facebook, Twitter, Instagram and LinkedIn.

  • To change the default style switch to the Style tab within the form.

  • If you want to add a photo on your signature, return to the Main tab and scroll down to the logo field and paste the URL of the photo you want to add.

Installing the signature on Gmail

Once you done creating the signature, now it’s time to install it on Gmail. HubSpot will provide you a HTML of the signature you have just created. But like I said earlier, Gmail doesn’t allow the HTML code on its signature box so you need to a little trick to install the generated email signature. Just follow these steps.

  • Click the CREATE SIGNATURE button to generate the email signature.

  • On the appearing pop, block the signature area and rick-click, select Copy. Remember, just block the signature area without clicking neither SELECT SIGNATURE or GET SOURCE CODE button.

  • Paste the area you have just copied to the signature box of Gmail.

  • Scroll down to the bottom and click the Save Changes button.


If you get an error message like “this signature is too long”, try to remove a social profile other unnecessary element. Gmail has a maximum limitation of character on its signature box.

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