These days, cyberattacks are happening at a faster pace than a business can detect and take appropriate measures to prevent them. Attackers seal, alter or destroy business information from personal computers, devices, networks, or infrastructure through various means. One of the most common reasons for a cyber attacker’s success is your outdated or insufficient equipment and settings. If your business is vulnerable and you want to take appropriate action before the situation gets worse. Here we have nine easy ways to secure your essential business information.
1. Install VPN-Capable Firewall
As the first door of the house is important to save it from robbery, similarly, your business needs VPN-capable firewalls to secure the network. A physical piece of hardware such as Sophos IT security solutions creates a firewall to protect against data breaches. Another advantage of using VPN firewalls is that you can encrypt communications whether you’re working from the office, home, or anywhere. Malware such as ransomware won’t be able to find your address and steal important information.
If your employees are using potentially harmful websites either at home or in the office, firewalls work as filters and secure your network.
2. Security Keys
Many times, you will have heard that people keep on using the same passwords for years. While creating passwords for email and other security, they use less complex passwords such as name, date of birth, or contact number. No doubt, these passwords are easy to recall but are easy to judge by security hackers too. Therefore, to manage your business information, it is essential to motivate your employees to create complex passwords and must be changed after some time.
If you are worried, how to create a strong password, remember to use the right combination of letters, numbers, and special characters. There is even various software available that helps you to set and reset passwords and shows red flags to devastating cyber attackers.
Let’s work on some system settings to improve security.
3. Office 365 Secure Score
Suppose you are using Office 365 or Microsoft 365 Business at the office. You need to learn about Office 365 secure score to protect your organization from threats. Secure Score helps the companies to know their current stage of security posture. You can also set key performance indicators (KPIs) to set benchmarks for your business. The best is that it is easy to install, and you can configure the recommended security features to get straightforward and painless results.
4. Lock down your G Suite account
Google business accounts are used in almost every office. If the company wants to save data from stealing, the best rule is to set a security line to save data from phishing and malware email threats. You can choose suspicious content from your Spam folder or leave it in your inbox. In both cases, you will get an alert to take action. G suite security has another benefit that you can set different guidelines for different users to maintain business data security.
5. Multi-Layer Authentication
Two-factor authentication is available on various everyday used tools and programs for your business. Therefore, it is important to use the information and secure business data. If you are looking for how two-layer authentication works? Keep in mind, when you set two or more step authentication, you will get a notification on the registered mobile number via text or call. You have to submit the code, then you will be able to access your system.
Multi-layer authentication also secures your system from untrusted sources. For instance, if the malware, through pushing emails, tries to enter your system and crack the first layer of security. Until it gets the OTP from your device, it won’t be able to function further. Denied access prevents the system and your business from hackers’ threats. Using zero-factor authentication is also an increasingly popular way for users to maintain security while making it easier to access systems.
Keeping the system on auto-update is an important factor to save business and business data from malware attacks. Because when your operating system software gets out of date, these will lack a layer of security. Therefore, to prevent your essential data, every company upgrades its software after a fixed interval. For instance, if you are a Mac user, bear in mind that Apple upgrades launch an upgraded operating system software in September or October every year. You should wait for it and upgrade software with the latest functionality.
The additional layers of operating system security are designed in compliance with increasing industry security standards. Therefore, once you upgrade your devices, you can live a stress-free life that your business is in secured hands.
7. Malware Scanners
There are various types of malware, and each has its own way of entering your system. But the main motive is the same to steal, damage, or alter your business data. Therefore, to keep your system secured, do not forget to scan your devices from malware effects. If you are wondering how to scan, remember, there are various malware scanner software available in the market. You just need to choose the right one that fits your needs. Do not forget to update software timely. Otherwise, the scanner will not detect vulnerabilities properly.
8. Provide Training to Employees
Training is one of the most important factors to secure business. It helps to keep employees updated with recent malware and ways it can choose to enter into your system. Therefore it is essential to provide timely and effective training to each employee regarding malicious email, phone calls, or other forms of security threats. You can also provide 15-20 minutes of YouTube training to alert your employees to trending issues in security.
9. Back Up Your Systems
Putting all the eggs in one basket can cost you high. Therefore, it is essential to save files at different locations and create a backup to save businesses from threats. You can use external hard drives or use cloud storage for storing business information. Do not forget to use fully encrypted devices and store data either day to day or after a fixed interval. When you have a separate backup station, the cyber tracker can never reach there.
Let’s Wrap Up!!
One of the important pieces of advice for your business is to always keep an eye on business security and save the settings from potential threats. Prevention is always better than cure. Therefore, take all the possible measures to prevent your business either by installing hardware, software, or changing device settings. These will save your business rather than regretting it later.