A remote worker may not be in the office, but you can still have ongoing collaboration and teamwork amongst your staff. The key is using digital workplace platforms through messaging, video calls, team chat, and progress updates. These real-time communication tools promote productivity and help boost morale.
There are different ways employers can help remote teams work more efficiently. Here are some digital workplace collaboration tips that can build connections among team members.
Digital Workplace Tools
There is a lot of different digital workplace software that can manage projects and direct collaboration. Choose wisely. Look at a few, compare features and pricing, and ensure it can accommodate the size and scope of your team. Once set up, ensure every member’s correctly registered and all collaboration channels are available.
Your team leads and management set the tone regarding digital collaboration. If you introduce a digital collaboration app, the more the team leaders engage with it, the more it will send the message to others that it’s important. They can use it to send regular messages, make posts recognizing work, and assign work. Make the software matter.
Do not use multiple platforms. Simplify collaboration in a centralized platform where you can do everything. You don’t want to overwhelm employees with multiple apps and multiple sets of guidelines for collaboration. The simpler, the better. Find a single platform that can do everything you need.
Have Clear Roles Established
To collaborate effectively, knowing who is responsible for what is important. Everyone should know what’s expected of them, who they’re working with, and who their superior is. This is fairly easy to do by assigning tasks and creating team projects. What you want is, if someone has a question, they know exactly who to look to for an answer.
Build Mutual Trust
Team members want to feel valued and trusted. If they do good and productive work, they don’t require much checking to ensure they’re working on the assigned tasks. You don’t want a remote worker to feel unnecessarily micro-managed or judged untrustworthy, impacting the quality of team collaboration.
Tools for Direct Contact
Digital workplace collaboration does not always must have a work-centric conversation. Let remote workers be able to private message one another. Create situations where they’re encouraged to check in and provide updates to one another off the main chat. This makes collaboration more natural and human and may make people feel more invested in work.
Hold Video Meetings
It’s always better to see a face than just read their text. Whether team-based or individual video calls with specific employees, video is a great way to talk, laugh, connect, and build relationships. Workers who feel connected to you and their team are likelier to show up for them, do good work, and want to collaborate.
Idea-Sharing Brainstorming Sessions
On new projects or projects that may require a major overhaul, sit down with everyone on video and open the floor to share ideas. This is where the collaboration happens. Encourage open conversations on what can be improved, what’s not working, or innovation that could be utilized for your benefit.
Encourage Open Idea-Sharing
Allow employees to share ideas in video calls and team-based conversations. Collaboration means every voice has a place at the table, and a great idea is great, no matter the source. When you’re working digitally, some workers can feel isolated. An opportunity to voice their thoughts about a project and contribute can be invaluable to inclusion.
Look at Data-Driven Insights
As you work in a digital workplace platform, every communication is tracked. You can see progress across projects and productivity for each employee. Make adjustments as things develop. You may discover certain employees work better together, so pair them up. Create dynamics that foster healthy workplace collaboration, and, in many cases, productivity will flourish.
Create an Onboarding Collaboration Strategy
For new employees, onboarding is the best opportunity to set the tone for digital workplace collaboration. Ensure they’re welcomed onto your digital workplace platform, properly introduced, have their profile filled out, and meet the key people they need to know. Without that introduction and proper onboarding, you never want to throw someone into a team setting.
Celebrate Success and Collaboration
Name names and celebrate successes publicly to keep morale up and show that collaboration and success are appreciated. When numbers are up, a project is done, or a target is reached, publicly acknowledge it on a video call or in a team message.
Employees should feel like the work they do matters because it does. Working remotely, team members may not always feel appreciated in that way, and acknowledgment is very important.