Nowadays, software as a service (SaaS) products are the industry standard for how business apps are delivered.
Seemingly countless web apps have emerged with different purposes, serving pretty much every aspect of your business. For instance, there are e-commerce website builders, lead capture tools, social media schedulers, management software for human resources, customer relations, billing and finances, and dozens more categories.
SaaS has likely enabled your employees to become more productive in their assignments and improve their individual and team performances.
However, as your company grows — and the number of apps you use along with it — managing all the software under your IT ecosystem can become a nightmare. You’re likely finding yourself struggling to find the right balance between letting your team curate their own SaaS stacks in whatever manner they see fit, and trying to avoid potential problems with cybersecurity, access governance, regulatory compliance, redundancies, and budget waste.
That’s where Torii, a SaaS management platform, can enhance your ability to effectively manage your organization’s software ecosystem. Along with it, using regulatory compliance software can give you an added advantage in your company.
Before we dive into the finer details of how Torii works, here’s an overview of the platform.
Overview of Torii
Torii is a SaaS management platform developed for teams that need to track and supervise the web apps in circulation at their companies. SaaS governance and supervision may come from your IT department in conjunction with other designated managers.
Torii serves as a single system of record, compiling all your SaaS apps and their respective information relevant to your operations. The platform has a straightforward interface that makes reading and processing information effortless for your SaaS supervision team, as you can see here:
Once you’ve set it all up, you can access overviews of your SaaS licenses according to user access, risk level, product name, and expenses. You can also create rich reports documenting your SaaS use, set up automated workflows to optimize SaaS lifecycle processes, and control SaaS access for employee onboarding and offboarding.
Torii has also become an integral tool for many renowned companies like SimilarWeb, Monday.com, BigPanda and Pipedrive.
That said, let’s look now into the ways Torii enables you to streamline your SaaS management.
Connect your data sources with Torii.
As an IT manager, you can easily set up, integrate, and track the apps your company is using through Torii.
Torii has, among other things, a web browser extension that securely (and legally) tracks the usage of a plethora of web applications. Torii even connects with your organization’s Single Sign On (SSO) identity management solutions, like Okta. When that happens, Torii can audit your employee’s SaaS app usage when they log in using their SSO accounts.
Plus, if you use finance apps like Expensify, or Enterprise Resource Planning (ERP) solutions like Microsoft Dynamics, you can implement an API integration so Torii can instantly import data from credit card records, invoices, and other transaction documents.
You can even download your company’s credit card statements in CSV format and upload them to your Torii account. If you go this route, Torii is capable of recognizing the notation used for thousands of SaaS apps, as they appear in your statements.
Unearth all the apps your company uses.
If your organization is any larger than a microbusiness — say, 50 or more employees — and you liberally permit SaaS procurement by any employee, you’re likely to see dozens and dozens of apps operating in your IT network, many of which you might not know about.
Many organizations have over 500 SaaS applications in circulation. With Torii, you have an efficient process for unearthing all the apps that your company has downloaded, installed, and used.
Manually doing it can take a considerable amount of time and effort. You’d have to cajole your staff repeatedly and reconcile a lot of lists to identify all 500 apps, for example, along with vital information like which employees use it when and how, the pricing package taken, and so forth. If an employee has already left the company, your SaaS management team may have a more difficult time finding out what apps he or she might have signed up for.
Torii, however, completes that process automatically and more efficiently and thoroughly. The tool displays the software programs used, the names of your employees who use them, the amount spent on every application, the database access permissions that each app requires and the “state” of the app in terms of its lifecycle stage.
Here’s a sneak peek of how that looks like on your Torii dashboard:
With this data transparency, you can address shadow IT and increase your SaaS toolbox’s visibility, resulting in improved management in other facets.
You can better supervise access privileges for designated personnel and monitor cybersecurity risks that may come from unapproved SaaS apps. You can also categorize and determine which apps are most useful for which projects and departments, saving resources on duplicate and unused software programs.
Examine your app usage and spending.
With Torii, you can examine your app usage and costs more closely and learn how you can best optimize your spending.
Torii presents pertinent information, such as monthly expenses for individual applications, on a user-friendly dashboard, like this:
It also lists the number of software “seat” licenses obtained and how much of their respective costs are wasted and saved.
Using this information, you can spot apps that are redundant, that don’t integrate well with others in your ecosystem, or that are going unused. This can help identify which and how much of the purchases are unnecessary and can be terminated.
You can also check out the contract terms and take charge of your SaaS terms and renewals more proactively. If you want to document these insights more concretely, you can export them as readable reports in one click from your dashboard. You can also export all reports as spreadsheets to play with the data using your own custom formulas.
With these usage and spending insights, you can determine the next steps you should take. You can also govern your SaaS, financial, and other resources better and more productively.
Automate alerts and other tasks.
Managing your SaaS tools involves many tasks, like liaising with software vendors, adding or removing people’s access, recording usage details and tracking monthly spending.
Torii lightens your SaaS oversight workload by automating these little, repetitive, but significant tasks. You can add and remove applications in a few clicks, as well as establish conditions for particular actions and events.
Here’s a sample:
If your employees stopped using an online tool, for example, you can automatically prepare the next steps, such as the request of approval and conditions that should be met.
With Torii, you can also identify product “owners” immediately and receive alerts when contracts are scheduled for renewal. You can even automate your workflows for onboarding new employees and offboarding departing ones.
The bottom line
Torii is one of the most reliable and revolutionary solutions available for you to streamline your SaaS management tasks. It acts as a multiplier of your designated team by taking care of all the little tasks, making SaaS supervision a lot more painless.
With the inventory, data, and insights it provides, you can now make better-informed decisions from an efficient and accurate oversight platform. By managing all your mission-critical SaaS tools from one dashboard, Torii lets you gain full control over access and spend, minimize risks, and maintain security and compliance with any relevant regulations and terms.
Overall, Torii is an excellent solution that can spell a huge difference in how you monitor and control your company’s IT ecosystem.